DEPARTMENTAL ACADEMIC ACTIVITIES
Teaching and Laboratories
1) Preparation of Academicplan:
- Every staff member who has been allotted the subject for the semester reviews thesyllabus
- Staff members decide approximately the number of classes required for the completion of a particular unit ofsyllabus.
- Identification of learning objectives in that particular unit ofsyllabus.
- Preparation of lecture plan for each unit based on the expected number of classes for thatunit.
- Identification of suitable assignment questions in that particularunit.
- University model question papers are included at end of the academic plan.
2) Conducting Classes:
- Every staff member handles a class for a specified period of time i.e., 60 minutes.
- Attendance is taken either at the beginning/end of the class by calling the students by their names instead of their RollNumbers.
- Before starting the lecture for that day, the staff member has to review the previous class discussion by asking suitablequestions.
- Heading and Sub-headings of the topic are listed out on the board and the lecture isdelivered
- The lecture must be in such a way that the staff must be able to draw and hold the attention of the students continuously by asking suitable questions throughout the classtime.
- At end of the class the topic is summarized and then the class isconcluded.
- At the end of the class it must be ensured that the board is keptclean.
- The entries are to be made on the attendanceregister.
- It must be ensured that the faculty member records the cumulative attendance for the month in the concerned department by the end of every month and posted in the central attendanceregister.
3) Assessment and evaluation of thestudent:
- Conducting exams often and collectingof answer scripts after the examination and evaluate the scripts.
- Review the overall performance of the students and identify the students whose performance in examinations ispoor.
- Assignments/ Surprise tests / Slip Testsetc.
- The counselors must be informed about the poor performance of the students and guidance must be provided to them to perform better in the following examinations.
- Preparation of Award list for that examination and display on notice boards for Studentinformation.
- Entering the marks in the registers/sheets.
- Returning the Continuous Internal Assessment marks sheet within the stipulated time.
Student‟s performance in the lab sessions can be measured in the following ways:
- Regular attendance to thelabs.
- Maintenance of Recordbooks.
- Maintenance of observationbooks.
- Remedial Coaching/Work:
- Preparation of timetables for classes after normal class hours by identifying free slots in existing timetables.
- Allotment of faculty for requiredsubjects.
- Subject allotment information to be sent to the respective facultymembers.
- Extra classes can be conducted for the slow learners/ students for the required subjects/topics.
- For students with backlogs, extra classes can be conducted for the requiredsubjects.
- Classes are conducted according to the schedules specially prepared for the remedial classes.
- An attendance register ismaintained.
5) Guidance outside theclass:
- The students are guided after the normal class work hours i.e., between 4.00 pm to 5.00pm.
- Guidance for the students is provided in the followinginstances:
- Doubts related tosubjects.
- New Technologies/Trends in the respectiveareas.
- Poster presentationtopics
- Conducting frequent reviews with the students to monitor theirperformance.
- The staff member is present near the classroom at least 5 minutes before the commencement of theclass
- Every staff member must handle the class for the specified period of time i.e. 60 minutes for every class (staff should not go late to the class and should not leave the classearly).
- Attendance must be maintained strictly throughout thesemester.
- Students are not allowed to the first hour classes 5 minutes after the commencement of theclass.When a member of the faculty intends to take leave, the information is given in advance to the Head of theDepartment.
- Attendance registers must be maintained upto date and every month attendance is posted in Central attendance register in thecollege.
- Evaluation of internal exam answer scripts must be followed according to the instructions.
- Evaluated answer scripts must be returned to the students duly entering the marks in theregister.
- Marks must be posted in the consolidated mark sheets in the respectivedepartments
7) Conducting StudentSeminars:
- The students are instructed to select the seminar topics in their area ofinterest.
- The students are helped to select the seminar topics in new areas / technologies.
- The seminar is conducted in an interactive mode i.e. by posing suitable/relatedquestions.
- Suggestions are given forimprovement.
- The soft/hard copies of the literature for delivered topics arecollected.
8) Establishment and Maintenance ofLaboratories:
- Purpose: The Purpose of this Standard Operating Procedure (SOP) is to provide guidelines to establish a new laboratory by the concerned laboratory in-charge whenever there is a modification insyllabus.
- Scope: This procedure is applicable to all laboratories to be established in different disciplines and for each semester and in all departments.
- Responsibilities: Concerned faculty in-charge, lab assistant and HOD are responsible for the establishment of thelab.
- Structure: This Standard Operating Procedure (SOP) comprises activities before the commencement of asemester
- .Details of Activities:
- Prior to the start of the course. Identifying the requirements according to the syllabus/curriculum.
- Listing out the different types of equipment and categorize them i.e., furniture requirement, electrical requirement, lab equipment, consumablesetc.
- Calling budgetary Quotations anddemonstrations.
- Preparing the comparative statement of the prices quoted by different vendors who satisfy ourrequirements
- Estimating the approximate budget and the approval from higherauthorities.
- Calling the vendors for price negotiations at the purchase committeemeeting.
- On the recommendation of purchase committee, the vendors arefinalized.
- The purchase order isplaced.
- The necessary approvals for the budget are submitted to the Principal.
- Based on the terms and conditions of the purchase order the vendor supplies and installs the equipment and necessary training is provided by the vendor to the concerned faculty and labassistants/technicians.
- The bill is passed after the purchased items satisfy allrequirements
- The details are entered in the accession register and lab stockregister.
- The Principal then sends the cheque / DD to thevendor
f) Records to be maintained:
- Non consumableregister.
9) Preparation of labmanuals/updating
- Purpose: The purpose of this Standard Operating Procedure (SOP) is to provide guidelines to prepare or update laboratory manuals before conducting of a lab course in a semester by the concerned facultymember
- Scope: This procedure is applicable to all concerned laboratory in-charge in differentdisciplines
- Responsibilities: Concerned laboratory in-charge
- Structure: This standard Operating Procedure (SOP) comprises of activities prior to the start of thesemester
e) Details of Activities:
- Prior to the start of thecourse
- As per the curriculum, experiments areidentified.
- Select the programs, design, simulate and verify the output, test/validatephysically
- Aim of the experiment isidentified
- Apparatus required for the experiment isacquired
- Design required, ifany
- Circuit diagramrequired
- Description of thediagram/experiment
- Procedure is carried out during theexperiment
- Theoretical calculations, ifany
- Model graphs ifany
- Space is provided for practicalcalculations
- Provide graph sheets if required for presenting the practicalreading.
- Provide space for comparative study of theoretical and practicalresults
- Summary of results, References if any, Remarks of theteacher
- Marks awarded by theteacher.
- Instructions regarding precautions to betaken.
- Records to be maintained: Copies of LabManual
10) Upgrading/Augmentation of labs
- Purpose: The Purpose of this standard Operation Procedure (SOP) is to provide guidance to update Labs to meet the needs listed as per the syllabus by the concerned Labin-charge.
- Scope: This procedure is applicable to all faculty in-charge of the concerned laboratory in differentdisciplines.
- Responsibilities: Concerned laboratoryin-charge
- Structure: This standard Operating Procedure (SOP) comprisesactivities.
- Prior to the start of thesemester
e) Details of Activities :
- Prior to the start of thecourse:
- Whenever the university modifies the syllabus, the extra equipment required to meet the needs is listed as per thesyllabus.
- Procurement of newly identified equipment is done according to the procedure listed under “Establishment of newLabs”.
11) Maintaining equipment inlabs:
- Purpose: The Purpose of this standard Operating Procedure (SOP) is to provide guidelines to maintain equipment in laboratories to ensure perfect functioning of labs before conducting classes in a semester by the concerned lab in-charge (faculty member &technician)
- Scope: This procedure is applicable to all laboratories maintained by the faculty in– charge of labs in different disciplines and in each semester of alldepartments.
- Responsibilities: Concerned laboratoryin-charge
- Structure: This standard Operation Procedure (SOP) comprises ofactivities.
- Prior to the start of thesemester
- During the conduction of lab in thatsemester
- After completion of thesemester
- Check the working condition of equipment in the presence of faculty lab- in- charge of the corresponding lab in each laboratory at the end of semesterexams.
- As and when the equipment fails the equipment is repaired at the earliest by calling the ServiceEngineer.
- The equipment with minor repairs is serviced by technicians in the lab itself. The equipment which is not working is listedout.
- With the permission of HOD the authorized service engineer is contacted for the majorrepairs.
a) Degree (Continuous InternalAssessment):
2 Descriptive exams are to be conducted and average marks isconsidered for 25 marks.
b) Internal&External (lab)Examinations:
- Preparation of examination schedule by EC
- The schedule is displayed on the notice board of the lab for the benefit of students by respective lab I/c
- Conduct of examination and evaluation by the EXTERNAL appointed by Krishna University.
- .After completed of External practical Examination, the OMR sheets send to KU
c) End Semester (theory)Examinations:
- The time table schedule is sent to the respective Department-inchargeswith a request to circulate among the staff and students and the same is displayed on all the noticeboards
- Seating arrangement with room numbers is to be prepared as per the format, one copy is to be retained with the examination branch and another is to be displayed on exam day for the benefit of thestudents.
- An invigilation chart is prepared with the details of time, duration of exam, day, name of the staff member and date along with instructions as per theguidelines.
- Full invigilation chart is to be circulated to all and individual invigilation chart is to be circulated to the concerned faculty member, one copy of it is retained in the examination branch for writing day-wiseinvigilation
- A circular to staff issued that in case of availing leave for personal reasons alternative arrangement in the prescribed format, should bemade.
- The I/c of examinations is to clearly educate the mode of conduct of examinations to invigilators before the commencement of the examinations. Copies of instructions to the invigilators are alsodistributed.
- The I/c of examinations is to distribute the pads containing required materials to invigilators half an hour before the commencement of theexaminations
- The seating plan for each room is prepared and attached to the sealed cover containing question papers and distributed to the examination halls under the supervision of theobserver
- According to the seating plan the invigilators distribute the question papers subject wise and setwise
- The invigilators mark the absentees in the seating plan in red ink, The absentee list is collected by the examination branch to prepare seating-room statements and prepare D-forms accordingly which are countersigned by the Observer and Chief superintendent /Principal.
- I/c of examinations is to ensure receipt of the answer scripts from the invigilators. The answer scripts shall be packed set wise, branch wise, sealed and kept ready for evaluation.
- If any malpractice case is found, it will be brought to the notice of the Chief Superintendent and necessary action will be taken as per theguidelines.
- The list of invigilators who do not report for duty without making alternative arrangements is prepared and sent to the Principal on every examination day for necessaryaction.
- A list of persons who performed duties for external examinations (Theory and Lab) is prepared for payment of remuneration and the amount is disbursed to the concerned after taking the amount from accountssection.
- The invigilators shall not leave the examination hall before the end of examination without intimating the Incharge ofexaminations.
- The invigilators can leave the hall for a few minutes only after their duty is taken over by areliever.
The concerned committees.
The purpose of this Standard Operating Procedure (SOP) is to ensure development of Stock Verification Procedure.
The various items of stocks both non consumable and consumable shall be physically verified for their intactness, working condition and quantity as per stock register and to report for the discrepancies, deficits, working condition etc.This stock verification and the procedures laid down shall be carried out in each department.
- Bills Procurement for itemspurchased
- Stock VerificationProcedure
i. Bills Procurement for itemspurchased:
- Various items are being purchased after necessary approval obtained by the Principal/Management.
- Every purchase shall be made in the name of Principal, YVNR GOVT. DEGREE COLLEGE, KAIKALURU and bills, vouchers, invoices, delivery challans etc. shall be obtained intriplicate.Items/equipments shall be received in good condition and certified to that extent by the HOD or by the purchasing / receiving officer and Laboratory in-charge and the same shall be recorded on the invoices or delivery challans. Defected / damaged items shall berejected.
ii. Accession Register (DayBook):
- Items purchased and after due compliance as above shall be entered in the Accession Register with Accession Number/Code.
- Accession Register may be maintained at central office and also at department level.
- The items of purchase can either be consumable ornon-consumable.
- Separate registers shall be maintained for both consumable, non-consumable and obsolete items and entries be madeaccordingly.
- All entries for various items of purchase after they are duly entered in the Accession Register (Day Book) shall be transferred to the individual stock registers maintained at the Section/Department/Laboratorylevel.
- In the stock registers, a ledger shall be maintained for each item of purchase or entry. Separate pages for each item with serial number are created and entries be posted. An account for each item is thus maintained. An index is also maintained in the stockregister.
- In cases of borrowing or lending of any tools/equipment or any other item shall clearly be stated in the stock register in the column remarks. This transfer shall be endorsed by the section heads or HODs while exit andentry.
iv. Stock Verification Procedure:
- It helps to keep updated records for the intactness, performance and cost appraisal purposes.
- It also helps to replenish consumed or defected items.
- Separate teams may be constituted to physically verify the stocks in all the sections / laboratories of each department.
- These teams will appraise for the physical presence of the item, intactness, performance etc. and make suitable recommendation or remark. During verification, the in-charges of laboratories / sections shall cooperate with the verificationteams.
- Team members shall be provided necessary information of the stocks for which the physical verification is carriedthrough.
- The individual department / section will prepare a list of laboratories & sections including names of in-charges, items of stocks both consumable& non- consumable etc. and make available copies to the verificationteams.
- The team members personally visit each department / laboratory / section and physically verify the stocks as per the information or records or stock register presented by the Heads of theDepartments.
- The discrepancies, lapses, physical presence of items, working condition of items, events of lending & borrowing etc. shall be recorded and a comprehensive statement to that extent shall be prepared and submitted to thePrincipal.
- Stocks shall be verified at least once in ayear.